| Job Description: ||
The Forest Society seeks an enthusiastic, articulate, and motivated individual for the position of executive assistant. The executive assistant is primarily responsible for executive level administrative support to the president/forester and the vice president for development, including acting as the primary liaison with the board of trustees.
Primary duties include: coordinating board meetings including preparing meeting materials, taking minutes, and maintaining orientation materials; assisting with major donor relationship maintenance, including scheduling staff visits and acknowledging major gifts and assisting with major event planning and execution.
This is a part-time, permanent position (30 hours per week, variable) based at the Conservation Center in Concord, NH.
Salary will be commensurate with experience and skills. The Forest Society offers an excellent benefits package and an extraordinary office environment in our award-winning, energy-efficient suite of office buildings overlooking the adjacent Merrimack River Conservation Area.
The successful candidate will be a highly organized self-starter who is proficient with Microsoft Office products, has an interest in conservation, and excellent oral and written communications skills. Good judgment, a friendly demeanor and confidentiality are critical.
If you're interested in becoming a member of the dedicated Forest Society staff email a resume and cover letter to:firstname.lastname@example.org.
The Forest Society is an Equal Employment Opportunity Employer.
No phone calls please.
Reports to: President/Forester Salary Range: $33-35,000
Circle one item from each category below
Exempt/Nonexempt Full time/Part time (30 hrs/wk, variable) Temporary yes/no
Provides executive level administrative support to the President/Forester and Vice President of Development, which includes responsibility for the Board of Trustees and for the Development committee. Serve as member of the development team. Maintains a high degree of confidentiality and helps to create systems and procedures that maximize efficiency.
Essential Duties and Responsibilities: Act as primary liaison with the Board of Trustees and the Executive Department. Duties include; coordinate the annual board retreat; arrange board meetings including preparing and disseminating board agenda; maintain trustee records, including producing manuals for new trustee orientation; serve as recording secretary at the board meetings, drafting and distributing minutes, and maintaining official record book; Provide support to the Governance Committee; assist with other board functions i.e. President/Forester’s Council, Jane’s Day etc. Provide executive level administrative support to the President/Forester and Vice President of Development/Membership including: processing correspondence and responding to inquiries; managing appointments; schedule appointments for major donor visits for the President/Forester and the Vice President of Development; responsible for major gift acknowledgments utilizing the fundraising software to manage action items and research information, plus tracking donor assignments Primary support to the Vice President of Development for Annual Meeting. Duties include coordination of events including on-site registration; prepare awards; serve as recording secretary for the Meeting and other duties as required Draft departmental budget and projections, and review monthly department financial reports Assist President/Forester and Vice President of Development with planning events, coordinating caterers, sending invitations and collating RSVPs Backup support to Development for gift transmittals, queries, action items and notes in Raiser’s Edge Attend weekly Development department meetings Serve as recording secretary for the Development Committee Serve as recording secretary for Communications/Outreach Committee
Contributions/Outcomes: The Executive Assistant is a vital link between the Board of Trustees, the President/Forester, the Vice President of Development and the Forest Society’s
major donors. S/he is the face and voice of the executive office and is a crucial component in setting the tone of the Forest Society’s relationships with Trustees, key donors and partners.
Qualifications and Skills required:
Bachelor’s Degree (preferred)
Interest in land protection or conservation helpful
Eligible to hold notary public license
Proficient in MS Office products i.e. Outlook, Word, Excel, Publisher and Access
Working knowledge of Raiser’s Edge Fundraising Software helpful
Keen attention to detail and the highest standards of excellence and confidentiality
Self starter – requires the ability to pro-actively find solutions to problems
Good judgment, a can-do attitude, creativity and a sense of humor appreciated
Some event planning background helpful
Driver’s License with insurance and reliable transportation.
Environmentally sustainable office building within walking distance of wooded trails.
Office work with some travel and occasional evenings and weekends
Ability to read, write, understand and speak English clearly
Ability to sit and type at a computer for long periods
Ability to operate basic electronic equipment