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Executive Scheduler Job Details

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Employer:  Greenbelt Alliance.
Categories:  Admin/Support
Travel Required:  None
Job Type:  Part Time
Preferred Degree:  Bachelors
Experience Required:  1 year
State/Province:  CA - California
City:  San Francisco
Salary:  non-disclosed
Job Description: 

Executive Scheduler
Part-time position

Greenbelt Alliance is the champion of the places that make the Bay Area special. We seek an experienced candidate, with excellent attention to detail and follow-through, to join our team as the Executive Scheduler.

Position Summary

The Executive Scheduler will provide administrative scheduling and meeting support for Greenbelt Alliance’s Executive Director. The Executive Scheduler may also provide additional administrative support, such as support for meetings of Greenbelt Alliance’s Board of Directors and Board committees, and assist the Executive Director with other administrative tasks, such as the processing of invoices, check requests and reimbursements, as time permits.

Key Responsibilities

To enable the Executive Director to lead the organization efficiently and effectively, the Executive Scheduler’s responsibilities include:

  • Arranging meetings and appointments.
  • Maintaining the Executive Director’s electronic calendar.
  • Ensuring the Executive Director has materials necessary to be prepared for each appointment.
  • Making travel arrangements.

Time permitting other duties may include:

  • Providing all logistical support for Board and Board committee meetings, including finalizing meeting times and dates, sending out emails/invitations, reserving facilities, room/equipment set-up and clean-up.
    • Taking meeting minutes/notes for Board committee meetings.
  • Assisting with arrangements for the annual Board retreat.
  • Processing invoices, check requests, and reimbursement requests.
  • Other administrative duties and tasks as assigned by the Executive Director.


While the Executive Scheduler will support and directly report to the Executive Director, the Executive Scheduler will be a fully integrated member of the Greenbelt Alliance team. The Executive Scheduler will contribute to a supportive, collaborative, and productive work environment at Greenbelt Alliance. The Executive Scheduler must be a highly organized individual with the following skills:

  • Excellent attention to detail and follow-through.
  • Excellent interpersonal skills and the ability to interact with people from varied backgrounds in a professional manner on the phone, via email, and in person.
  • Ability to create positive, long-term working relationships by demonstrating a commitment to customer service, tact, dependability, diplomacy, and flexibility.
  • Ability to plan and prioritize workflow and meet deadlines.
  • Ability to work independently, take initiative, be solution-oriented.
  • Ability to work collaboratively.
  • Strong written and oral communication skills.
  • Strong computer skills specifically in Microsoft applications (Word, Excel, Outlook) Comfort with both Mac and Windows operating systems preferred.
  • Prior administrative support experience and experience working in a nonprofit office environment preferred.
  • Bachelor’s degree or equivalent knowledge and experience strongly preferred.


Schedule and Compensation

This position will require an average of 20 hours of work per week.  Salary DOE, part-time.

To Apply

Send a resume with salary history and cover letter to Please include your name and “Executive Scheduler” in the Subject line of the email.

About Greenbelt Alliance

Greenbelt Alliance is the champion of the places that make the Bay Area special. We defend the Bay Area’s natural and agricultural landscape from development – the hills that offer stunning views, the valleys and streams that provide clean water, the farms and ranches that give us fresh, local food. We help create great cities and neighborhoods – healthy places where people can walk and bike, communities with parks and shops, transportation options, and homes that are affordable.

With a committed staff of 20, Greenbelt Alliance has a strong team spirit and sense of fun.

We are headquartered in San Francisco, with offices in San Jose, Santa Rosa, and Walnut Creek.

Greenbelt Alliance values a diverse workplace and is an equal opportunity employer with a commitment to engaging the skills and leadership of people of color, LGBT persons, and other people from diverse backgrounds. People from these and other backgrounds and communities are strongly encouraged to apply.

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