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Office Manager & Executive Assistant Job Details

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Employer:  Net Impact.
Categories:  Admin/Support
Other
Travel Required:  None
Job Type:  Full Time
Preferred Degree:  Associate
Experience Required:  4-5 years
State/Province:  CA - California
City:  San Francisco
Salary:  non-disclosed
Job Description: 

The Office Manager & Executive Assistant is a full-time position responsible for supporting the CEO and keeping the organization running smoothly by managing all office systems that support our staff of 30+.

This is a fast-paced role ideal for someone who is well-organized, detail-oriented, and able to juggle many tasks. This role has the opportunity to interact with our Board of Directors and other VIPs, which requires outstanding written and verbal communication. The ideal candidate for this role will thrive in a team environment while still being comfortable working autonomously on projects. Having a sense of humor and the ability to remain calm under pressure are important qualities to this role as well. The Office Manager & Executive Assistant will report to the CEO and the Senior Manager of Talent and Administration.

Specific Responsibilities

Executive Assistant (50%):

  • Provide support to enable CEO to optimize her time and efficiency including calendar management, travel logistics, expense reporting, filing, communication assistance, and research
  • Serve as main logistical point of contact for Board of Directors, leading meeting coordination, materials, and logistics
  • Partner with the CEO in managing key Board projects
  • Manage email correspondence and other communication tasks
  • Manage and execute special projects as needed

Office Manager (50%):

  • Manage all office operations, including facilities management. Act as primary contact and liaison between the office and building management as well as other outside vendors
  • Manage office supplies budget. Research and purchase office supplies and business equipment
  • Foster and maintain a clean, organized and comfortable office, including conference rooms, kitchen and common areas
  • Manage existing office space planning, technology needs and reconfigurations
  • Coordinate organization-wide events, such as holiday party and social events
  • Organize, implement and maintain central filing systems for various departments
  • Review operating practices and recommend and implement improvements where necessary
  • Assist with hiring processes and orienting new staff members

Requirements

  • Focused multi-tasker: effectively manage various projects simultaneously while being able to prioritize and focus on the most critical tasks at hand
  • Excellent attention to detail: approaches each assignment with care and attention, no matter how small. They focus on completing each detail and can be depended on to do each task accurately and completely.
  • Flexible hands-on team player: operates well in a changing / growing environment. They need to thrive in a flexible work culture, and be ready to wear many hats and figure things out. They have a willingness to “roll up their sleeves” to get things done quickly and accurately with a positive can do attitude and sense of humor to address office needs and resolve unanticipated issues.

Qualifications

  • Minimum of five years experience supporting senior level executives
  • Associates degree or higher required
  • Exceptional verbal and written communication skills
  • Demonstrated proficiency with MS Office (Word, Excel, PowerPoint and Outlook)

To Apply

Please send the following application materials to Mr. Cuong Nguyen atcareers@netimpact.org. Please write your name and the title for this position (“Your name – Office Manager & Executive Assistant”) in the subject line of your email.

  1. Thoughtful cover letter explaining your interest in the position, your qualifications, and your salary requirement or history
  2. Resume

Hours: Full-time 
Location: Downtown San Francisco, CA USA
Compensation: Competitive compensation and benefits package

11/28/2012

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