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Administrative Assistant/Office Manager Job Details

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Employer:  Mass Audubon.
Categories:  Admin/Support
Travel Required:  5-15%
Job Type:  Part Time
Preferred Degree:  None
Experience Required:  1 year
State/Province:  MA - Massachusetts
City:  S. Wellfleet
Salary:  non-disclosed
Job Description: 

This position is 20 hours/week from November to April and 40 hours/week from May to October.

  1. Organize and coordinate office operations and procedures. Hire, train, and supervise office administrative staff.
  2. Answer phone calls and routine inquiries. Handle requests for information and data. Oversee and assist with program registration.
  3. Prepare time sheets. Maintain employee attendance records.
  4. Maintain office equipment and office supply inventory.
  5. Responsible for accounts receivable and payable, bank deposits, and credit card reconciliation.
  6. Perform a variety of secretarial duties using Microsoft Office.
  7. Maintain office records. Ensure protection and security of files and records.
  8. Responsible for facility rental (nature center, campground, dormitory) and vehicle assignments.
  9. Perform other related duties as required.

40 hours per week; may be required to work on weekends and/or evenings. Travel to off-Cape meetings is required.

 

Qualifications: Applicant must have proficient knowledge of office administration, particularly bookkeeping and bill paying knowledge and experience, as well as the ability to maintain a high level of accuracy in preparing and entering information. Must have excellent skills in the following areas: interpersonal and customer relations; attention to detail; planning, organizing, and prioritizing; problem solving; written and verbal communication; MS Office at a highly proficient level; and time management. Experience with InDesign helpful.

Compensation and Benefits: Benefits package provided.

To inquire about this position:
Send resume and cover letter to:
Robert Prescott
Wellfleet Bay Wildlife Sanctuary
P.O. Box 236
S. Wellfleet, MA 02663
rprescott@massaudubon.org

No phone calls, please.

05/18/2012

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