| Job Description: |
The Alliance to Save Energy, a Washington, DC-based nonprofit focused on promoting energy efficiency worldwide, is seeking an Administrative Associate to support its Corporate Relations & Fundraising team.
The Administrative Associate will divide his/her time among three areas:
- Recordkeeping and communications for the Alliance “Associates” (membership) program, a coalition of over 175 corporate, nonprofit, government and academic organizations.
- Recordkeeping and communications for fundraising, including event sponsorships and individual giving.
- Management of data integrity for all contacts in the Alliance’s database and constituent relationship management (CRM) system
Primary Responsibilities:
General
- Perform administrative duties, including fielding phone and email inquiries; drafting general correspondence; scheduling appointments; maintaining files; and other activities as assigned.
- Provide current information about the Associates program and fundraising to Alliance staff for the purpose of updating marketing, board and other materials.
Associates Program
- Support membership renewal and dues collection, including generating invoices; drafting and distributing renewal letters, payment reminders and collection notices; compiling regular status reports; and following up with non-renewing members.
- Provide recruitment support and process new member applications, including researching prospective members; tracking outreach to prospects; preparing invitation materials; generating invoices; filing application materials; entering contacts in the CRM system; and maintaining website user account information.
- Compile updates from Alliance staff to prepare tracking records of engagement with prospective and current Associates.
- Develop, update and maintain Associate-related content on the Alliance’s website.
Fundraising
- General support of the Alliance’s fundraising activities and staff, including generating invoices; drafting and distributing pitch letters, payment reminders and collection notices; compiling regular status reports; and following up with non-responsive prospects.
- Provide reports to upper management on all fundraising activities, including individual and electronic giving, CFC and event fundraising.
Data Management
- Maintain database of Alliance contacts, including entering records; routinely reviewing data integrity; and preparing reports for use by program teams.
- Proactively develop and manage reporting on database contents to ensure that the Alliance – and CRF in particular – fully utilize the system’s abilities to identify inactive contacts, record member-specific and aggregate data, etc.
- Serve as the go-to contact on database content and use for program teams. Technical support for database issues will be provided by IT.
Qualifications:
- Proficient in Microsoft office (Outlook, Excel, Word, Power Point)
- Experience using a CRM system / contact management database preferred (training will be provided on the specific system used by the Alliance)
- Organized and detail-oriented, with an ability to establish and follow routine processes
- Strong written and oral communication skills
- Strong Bookkeeping skills
- Four-year degree from an accredited institution preferred, or comparable professional experience providing administrative support or bookkeeping
The Alliance is an equal opportunity employer
To apply, please email or fax resume and cover letter to:
Alliance to Save Energy
1850 M Street NW, Suite 600
Washington, D.C. 20036
Fax: 202-331-9588
Email: crfadmin@ase.org
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