| Job Description: |
Join an established environmental non-profit organization and help contribute to solving climate
change, one of the most complex and challenging issues of our generation.
The Climate Trust is seeking an experienced office manager capable of handling a variety of
responsibilities. This position is directly responsible for overseeing management of all aspects of the
office and benefits management for the organization. These responsibilities include administrative
support to the President, timesheet and payroll preparation, supporting bookkeeping functions of A/P
and A/R, benefits management and administration of existing human resources policies. This position
will provide assistance to all staff for a variety of activities, liaise with the IT support provider and
building management, manage vendors, and deal with other aspects of day-to-day office management.
This position will also provide support to the Revenue Development Team as time permits.
Major Responsibilities and Duties
• Office management and administrative support to team
• Collect and review employee timesheets and assist with payroll preparation
• Manage vendor relations including with the IT and building manager
• Provide assistance with A/R, A/P, bank deposits, credit card reconciliation and expense report
preparation, invoicing and check processing
• Prepare follow up documents for clients including thank you notes and produce minutes for
weekly revenue development meetings
• Provide SalesForce administration for organization including managing contacts, records,
reports and lists, as well as researching business leads for prospective donors and clients
• Facilitate and manage staff meetings, record minutes, and maintain staff calendar
• Manage existing employee benefits, facilitate the appraisal process and development of
annual work plans with staff
• Support the President and staff on meeting scheduling, travel and event arrangements
• Schedule quarterly Board of Directors meetings and coordinate follow-up action items
communications
• Assist the President and staff with general correspondence, project reporting and document
distribution
• Implement team development programs working with the President
• Maintain office supplies, equipment, and furniture and perform reception duties as necessary
• Support the complete hiring process and manage other general inquiries2 Accountant/Office Manager
Qualifications
Required Talents
• A minimum of 5 years of increasing responsibilities in office and benefits management
• Excellent interpersonal, and verbal and written communication skills
• Proven customer service skills and techniques particularly with vendor management
• Natural proficiency for managing multiple priorities and paying attention to details
• Bachelor’s degree required with a preference for experience in environmental issues
• Proficiency in SalesForce.com, Microsoft Office Suite, and Adobe Acrobat
• Experience working in a growing and entrepreneurial non-profit organization
• Excellent verbal and written communication skills
• Strong interpersonal and customer service abilities
Preferred Talents
• Knowledge of climate change, renewable energy, or energy efficiency is ideal
Personal Attributes and The Climate Trust Principles
Personal Attributes
• Client service orientation with a special attention to detail
• Self motivated and organized with the ability to work under multiple deadlines
• High degree of integrity particularly in managing confidential information
• Teamwork orientation and positive outlook that encourages optimism
• Passion for helping solve environmental issues
The Climate Trust Mission and Principles
The Climate Trust’s mission is to provide expertise, financing, and inspiration to accelerate innovative
climate solutions that endure.
• Collective action. We develop productive partnerships with public, private, and nonprofit
organizations, and their stakeholders, that serve as models of collective action.
• Integrity. We uphold the highest level of integrity in our work, business transactions and
partnerships.
• Innovation. We continually strive to find, develop, and promote new services, technologies, and
processes, and so we manage and tolerate higher levels of risk as a result.
• Service. We are passionate about providing excellent service to our partners, our communities,
and our planet that result in meaningful, quantifiable, and enduring impacts.
• Stewardship. We are responsible stewards of precious global resources—natural, financial, and
human—for the benefit of current and future generations.
• Sustainability. We promote environmental, economic, and social sustainability, beginning with
our own actions.
Salary is commensurate with experience. The Climate Trust offers a highly competitive benefits
package, including a medical, dental and vision plan; three weeks of vacation; flexible work hours; a
401K plan; and a bus/bike incentive program to encourage sustainable lifestyles.
How to Apply
Please e-mail a resume and cover letter to jobs@climatetrust.org. Please include “Office and Benefits
Manager” in the subject line. You may also mail your application materials to:
The Climate Trust
65 SW Yamhill Street, Suite 400
Portland, OR 97204
ATTN: Office and Benefits Manager search
Applications will be processed on a rolling basis until the position is filled. No phone calls please. The
Climate Trust is an equal opportunity employer.
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