| Job Description: |
The Fenner Conservancy, a 501(c)3 organization, seeks a part-time Bookkeeper to implement Generally
Accepted Accounting Principles (GAAP) at Fenner Nature Center and the Explore Store. The right
candidate will have a solid understanding of accounting, business management, and inventory
maintenance, and will communicate well with upper level management and office staff to improve
accounting processes. The successful candidate will also have excellent computer, office, and
organizational skills, and be able to work in close partnership with the Program Manager, Gift Shop
Manager, Treasurer and Executive Director. The successful candidate will be able to work in a gift shop
environment at Fenner Nature Center.
PRIMARY RESPONSIBILITIES
• Maintain a log in Excel of all the income and expenses received for Fenner Conservancy and the
Explore Store by date (two separate logs). The Bookkeeper provides a copy of the income/expense
log to the Executive Director, Program Manager, Gift Shop Manager and Treasurer each week.
• Enter all nature center related bills and income into the Fenner Conservancy QuickBooks company
file.
• Enter all gift shop related bills and income into the Explore Store QuickBooks company file.
• Sign the Fenner Conservancy checks and put them in the Treasurer drawer for the second signature.
• Sign the Explore Store checks and put them in the Gift Shop drawer for the second signature.
• Prepare checks for deposit.
• Deposit the Fenner Conservancy and Explore Store income at MSUFCU (two separate accounts).
• Communicate regularly with the Treasurer, Executive Director, Program Manager and Gift Shop
Manager by e-mail and/or telephone.
• Reconcile the monthly Fenner Conservancy and Explore Store bank statements.
• Provide the Executive Director and Treasurer with monthly reports and other information when
requested.
• Additional Bookkeeper assistance will be needed for festivals and major events to assist prior to,
during, and after with cash boxes and accounting (Maple Syrup Festival and Apple Butter Festival,
possibly other events in future).
• The Bookkeeper will work with the Gift Shop Manager on gift shop inventory set-up and maintenance.
QUALIFICATIONS
• High school diploma or GED.
• At least one (2) year of college-level course work in accounting, business management, or related
fields.
• Required education, experience, or a combination of education and experience includes, but is not
limited to: the use of a personal computer with QuickBooks software and Microsoft Office
Professional software including Word, Excel, Access and Power Point.
• Previous experience managing income and expense records and communicating with individuals
involved in the bookkeeping process.
• The successful candidate will be able to demonstrate their experience, trust and excellent
communication skills both oral and written.
• Knowledge of Generally Accepted Accounting Principles (GAAP).
• Knowledge of general office procedures and policies.
• Knowledge of inventory management and maintenance desired.
• Skill in the use of various pieces of office equipment.
• Ability to develop instructional documents related to bookkeeping procedures.
• Ability to write checks, make deposits and create invoices.• Ability to draft professional letters in response to communication from the Michigan Department of
Treasury and Internal Revenue Service.
• Ability to communicate effectively, both verbally and in writing.
• Ability to work independently and flexibly, and still meet tight deadlines.
Pay Rate: $10.00-$12.00 per hour depending upon experience.
Schedule: Flexible, Monday through Friday (8-16 hours per week, depending on need); some occasional
weekends
Application Deadline: June 17, 2011
Start Date: July 11, 2011 (some flexibility)
To apply, please submit cover letter along with résumé, college transcripts, and a list of three professional
references and their contact information to:
Fenner Conservancy
Attn: Jennifer Olson, Treasurer
2020 E. Mt. Hope Ave.
Lansing, MI 48910
Email: olsonje6@msu.edu (email submissions are preferred, but not required)
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