| Job Description: |
Overview: Our Transportation group provides comprehensive planning, design, and engineering services for all phases of airports and aviation, bridge, rail, roadway, and transit projects. This is the place where great ideas and rewarding careers can really take off. With a unique multidisciplinary team approach, we’re equipped with state-of-the-art survey tools, simulation models, specialized design software, and computer-aided design and drafting (CADD) facilities. The ongoing success of our team allows you to set the pace of your career. We are in immediate need of an exceptional Sr. Contracts Administrator!
Responsibilities: - Reviews and comments on Request for Proposals (RFPs) and Request for Bids (RFBs) packages
- Works with other RFPs and RFBs team members to answer questions and correct errors and/or inconsistencies
- Prepares packages for advertising, printing, and distribution
- Conducts pre-bid and pre-proposal meetings to answer questions and set schedules
- Establishes evaluation criteria
- Receives bids and proposals; acts as chairperson on bid/proposal evaluation team; recommends contract awards to supervisor
- Prepares various contract award letters and notices
- Responds to bid and proposal award protests
- Participates in initial contractor and consultant conferences
- Completes final draft of contracts
- Reviews and approves invoices and payments
- Negotiates and approves change orders and contract amendments
- Coordinates escrow agreements
- Attends progress meetings to review contract issues, set payment schedules, and make adjustments to contract administration
- Monitors contract compliance
- Assists in developing claim strategies designed to minimize damage assessment and effect on schedules
- Arranges and participates in final inspection and prepares closeout documents
- Prepares monthly status reports, summaries, and other correspondence
- Supervises subordinate staff
- Communicates and implements safety rules, policies, and procedures in support of the agency's safety vision and goals; and maintains accountability for the safety performance of all subordinate employees
- Maintains, supports, and promotes a safe work environment while complying with all of Metro’s safety rules, policies, and procedures
Essential Knowledge and Abilities Knowledge of: - Theories, principles, and practices of contract administration for public agencies
- Applicable local, state, and federal laws, rules, regulations, and policies governing public procurement and contract administration processes
- Principles of supervision
Ability to: - Plan, organize, and monitor the work of a contract administration unit
- Perform complex contract administration work
- Mediate and negotiate
- Interview and evaluate contract proposal respondents
- Represent Metro before the public
- Prepare comprehensive reports, contracts, specifications, correspondence, RFPs, and RFBs
- Communicate effectively orally and in writing
- Analyze situations, identify problems, and recommend solutions
- Exercise judgment and creativity in making decisions
- Determine strategies to achieve goals
- Compile and analyze complex data
- Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, and budgets
- Interact professionally with various levels of Metro employees and outside representatives
- Supervise subordinate staff
- Travel to offsite locations within a reasonable timeframe
Qualifications: - Bachelor's degree - Business, Public Administration, or other related field
- 5 years' journey-level experience performing contract administration work
- Valid California Class C driver license
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