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Executive Assistant Job Details

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Employer:  Watershed Agricultural Council.
Categories:  Admin/Support
Travel Required:  None
Job Type:  Full Time
Preferred Degree:  Bachelors
Experience Required:  2-3 years
State/Province:  NY - New York
City:  Walton
Salary:  $40,000 commensurate with experience
Job Description: 

The Watershed Agricultural Council seeks an Executive Assistant for an expanding non-profit organization in Yorktown Heights. Excellent opportunity for self starter able to handle a variety of tasks including maintaining data bases and word processing, preparing procurement documents and bid packages, answering the telephone and other office duties. Salary approx. $40,000 commensurate with experience. EOE.
Please send resume to Cheryl Marion, Watershed Agricultural Council, 33195 State Highway 10, Walton, NY 13856; or e-mail cpmarion@nycwatershed.org.

Review of applications will begin July 15, 2010.

The EOH Administrative Assistant will work with the Watershed Agricultural Council's East of Hudson Program in support of Watershed Agricultural and Forestry Programs in New York City's Croton water supply watersheds.

Education and Experience Requirements:

Exhibits ability to work well and interact with a diverse group of people.
Ability to efficiently manage a progressive office environment.
High degree of competency.
Must have a minimum of 3 years of office experience.
Ability to provide program-related guidance and assistance to Program constituents as needed.
Strong computer skills including Microsoft Office Suite 2007, Adobe Acrobat 9.
Must have a valid and current driver's license
Duties and Responsibilities:

Oversee operation of EOH office physical plant: Copiers, computers, fax, mail meter, phone system, internet/email providers, IT service providers, housekeeping subcontractors, office supplies, furnishings, equipment, liaison with Westchester Co. DPW and Hilltop Hanover Farm, etc.
Vehicle Fleet Manager: Oversee vehicle sign out, monthly vehicle inspections, monitor and schedule oil changes and needed repairs for three vehicles.
Oversee the distribution of office equipment (computers, office furniture, printers , cell phones, etc.) in the EOH office.
Prepare mailings and purchase orders.
Collect receipts for credit card bills for EOH employees and charge each to the correct budget line.
Prepare procurement documents and bid packages and run legal ads; gain knowledge sufficient to respond to contractors' questions. Coordinate and administer site showings and bid openings.
Answer phones and direct calls, and open, sort, screen and distribute mail.
Prepare minutes for committee meetings.
Maintain current contact information for participants, contractors, media, elected officials and partner organizations.
Ag Program - assist with written plan preparation and distribution to appropriate Committee members and agency staff. Maintain case files, and administer BMP procurement protocol.
Coordinate arrangements for training conferences and seminars for EOH staff.
Assist EoH Staff with outreach initiatives including basic graphic design for printed publications and represent the Organization at local events.
Seek and pursue alternative sources of funding and grant application opportunities.
Reporting Responsibilities:

Works under the direct supervision of the East of Hudson Agricultural Program Coordinator.

 

07/06/2010

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