| Job Description: |
The Administrative Associate is an integral team member that ensures the efficient operation of the Montana Field Office as it carries out its mission, program and services in the Northern Rockies by performing necessary organizational, administrative and fund development responsibilities.
Essential Functions:
Provide administrative support to the Northern Rockies team
Serve as the first point of contact for visitors, callers and the general public
Order and maintain supplies, equipment, and work with related vendors
Prepare and track ongoing invoices and accounts Organize office calendar, meetings, and conference calls
Facilitate compliance with requests from regional and national offices
Act as main point of contact for all IT needs and issues with appropriate staff/vendors as needed
Create and maintain processes for the improved efficiency of the office
Provide administrative support to the Northern Rockies Director, including, but not limited to organizing meetings, travel arrangements, conference calls, etc.
Assist the Northern Rockies Director in preparing PowerPoint presentations, correspondence, reports, etc.
Support the Northern Rockies Director in tracking visits, phone calls, follow up and necessary action items, as needed
Coordinate the preparation and distribution of mailings, newsletters and other communication
Create and maintain systems through which all fundraising information and activities are tracked, as well as processing fundraising data and drafting acknowledgements
Generate fundraising reports and budgets
Assist in organizing press, marketing materials, etc. for the distribution to key contacts
Assist in the editing and proof reading of material
Prepare research and data on donors, foundations and corporations and draft solicitation strategies
Assist in the coordination and staffing of a variety of events and event logistics
Facilitate communications and gatherings for the State Board of Directors.
Other duties as assigned
Qualifications:
High school diploma and AS or AA. BA degree preferred
Minimum of one or more years of support experience or equivalent
Ability to proactively communicate needs, priorities, challenges and recommendations
Excellent organizational abilities, attention to detail, promptness, dependability, and discretion with sensitive and confidential information
Excellent oral and written communication skills reflecting solid customer service in person and via the telephone and email
Knowledge of software programs for word processing, visual presentations, data entry and spreadsheets
Knowledge of database software and experience generating reports - prior experience with Pledgemaker database software a plus
Prior experience with fundraising and special events a plus
To Apply:
Send Resume and Cover Letter to westjobs@tpl.org
TPL is Actively Recruiting a Diverse Workforce
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