| Job Description: |
The Executive Assistant provides administrative support to the Executive Director,
Pollinator Conservation Director and additional staff as directed. The successful candidate will
be a self-starter who is goal-oriented, professional and a successful problem-solver.
MAJOR JOB ACTIVITIES
• Provide administrative support for the Executive Director including managing his schedule,
and coordinating travel arrangements and meetings.
• Manage and coordinate details for all board, committee and staff meetings, including
development of meeting materials and documentation of minutes
• Prepare expense reports for the Executive Director.
• Manage the Executive Director's contact and media lists.
• Understand the Executive Director's relationship with key contacts in order to provide the
timely and appropriate interaction with each contact.
• Develop and maintain filing systems
• Format/edit letters and other materials for the Executive Director.
• Maintain communication with contacts to assist the Executive Director when he is away from
the office.
• Order office supplies for the Executive Director.
• Provide support to Pollinator Conservation Director and other Program Directors as needed.
OTHER POTENTIAL JOB ACTIVITIES
• General support to main office.
• Proofread articles, reports and other documents by Xerces Society staff.
REQUIRED SKILLS/KNOWLEDGE
• College Degree or equivalent experience;
• Background in nonprofit work (2+ years preferable), or background that provides similar
experience;
• Excellent computer skills, including use of Windows, MS Office software (Outlook, Word,
PowerPoint and Excel), Adobe Acrobat, I-phones, internet and email;
• Excellent written, communications, human relations, scheduling and time management skills.
• Good judgment and high level of attention to detail;
• Experience creating professional looking documents and correspondence;
• Ability to juggle multiple tasks;
• Dedication to environmental conservation (specific knowledge of invertebrates is not
required);
• Good sense of humor;
• Proven ability to work as a member of a team; and
• Ability to complete work with little supervision.
TERMS: This is a part time position (20 hours per week). There is the potential for this to
become a full time position in the future, with full-time benefits. The Xerces Society is an equal
opportunity employer committed to workforce diversity.
SALARY: $15,000 to 17,000/year
BENEFITS: Major holidays (prorated to ½ time) and one ½ weeks vacation are accrued after
the first year of employment.
LOCATION: Portland, OR
APPLICATION: Anyone interested in this position should mail or email a cover letter, resume,
names and contact information for three references in a single attachment (MS Word or
Adobe PDF) to:
Suzanne Granahan
The Xerces Society
4828 SE Hawthorne Blvd.
Portland, OR 97215
suzanne@xerces.org
DEADLINE: March 12, 2010
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