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Do you want a job that aligns with your passion to make the world a better place?
Do you want an opportunity to work in a stunning National Park setting only minutes from San Francisco or Marin?
Come work at the Headlands Institute - a campus of NatureBridge - a nationally recognized leader in the field of experiential environmental education and conference services.
SUMMARY
This position requires a diverse set of skills. The Assistant to the Director provides assistance to the Director and to the Headlands Institute Board and provides phone coverage in our central administration building.
ESSENTIAL DUTIES AND RESPONSIBILITIES
* Maintain the Institute Director's calendar.
* Set up and coordinate the Institute Director's meetings; prepare memorandum relating to preparation for and follow-up from meetings.
* Organize travel arrangements for the Institute Director.
* Assist Institute Director and other Headlands Leadership Team members with special projects.
* Provide general office assistance (copying, faxing) for the Institute Director as needed.
* Ensure adequate phone coverage in the Headlands Institute office, answering phones, answering general questions about the institute and directing more specific questions to the appropriate staff member.
* Perform any other duties as assigned by the Institute Director Assistant to the Headlands Institute Board
* Coordinate all board-related communications for the Institute Director and Board Chair.
* Organize and maintain board-related filing system.
* Update biographical and logistical information pertaining to the Board.
* Maintain Board Google Site with the latest and most updated information.
* Board meetings and special events: Assist with related special events; prepare meeting Board Books; serve as the Recording Secretary and distribute in a timely manner.
* Serve as staff support for the Board Chair.
* Respond to Board members requests for information and materials.
EXPERIENCE, COMPETENCIES AND EDUCATION:
* Associate's degree (AA) or equivalent (Bachelor's degree preferred); or three plus years related experience and/or training; or equivalent combination of education and experience.
* The ability to prioritize and manage multiple detailed tasks simultaneously is essential.
* Strong organizational skills are necessary.
* Strong writing and oral communication skills are required (see below, under Language Skills).
* Familiarity with computer applications such as Gmail, Word, Publisher, PowerPoint and Excel is necessary as well as experience in using the Internet as a resource, research and work tool.
* Knowledge of non-profit and/or business administration and previous work with a Board of Directors would be beneficial.
LANGUAGE SKILLS:
* Strong writing skills are essential for this position.
* Writing skill set should include: knowledge of grammar, diction and vocabulary; ability to produce varying writing styles; and editing and proofreading experience.
* Strong oral communication skills are necessary.
* This skill set should include: strong comfort level in meeting new people; ability to speak articulately and clearly; strong listening skills; and ability to understand the vernacular of organization's various departments, e.g. finance, education, and development.
Recruiting and retaining a diverse workforce is a high priority at Headlands Institute and NatureBridge.
Interested individuals are encouraged to submit a one-page letter of interest and resume. Your letter of interest should demonstrate your writing skills.
Position is open until filled. Email: HeadlandsAdmin@naturebridge.org No phone calls, no agencies please.
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